Routine Inspection Notice: A Guide for Landlords & Tenants
- Staircase Property Management
- Mar 4
- 5 min read
Updated: Mar 5
A routine inspection notice is a standard part of renting, yet it often leads to confusion or anxiety. Tenants worry about unexpected visits, while landlords need to keep their property in good condition.
Knowing how rental property inspections work helps avoid disputes and keeps things running smoothly. This guide covers tenant and landlord rights to keep inspections clear and hassle-free.
What Tenants Need to Know
Getting a routine inspection notice can be unsettling, but it’s a normal part of renting. Here’s what to expect so you feel prepared.
What Is a Routine Inspection?
A routine inspection is a scheduled visit from a landlord or property manager to check the condition of the rental home. It is not about invading privacy but about making sure the home is well-maintained.
Common reasons for an inspection:
✅ Spot potential maintenance issues before they worsen
✅ Confirm the property is being looked after
✅ Meet legal obligations outlined in the tenancy agreement
Many tenants fear inspections are about finding faults, but they are simply about rental agreement compliance. A routine inspection notice provides transparency, so everyone knows what to expect.
How Much Notice Does a Landlord Have to Give for a House Inspection?
Tenants have a right to privacy in their homes. However, landlords must also check on their investments. That is why rental property inspections follow strict inspection rules in New Zealand:
At least 48 hours’ written landlord notice before an inspection
Inspections must be between 8 AM – 7 PM (or 8 AM – 6 PM for boarding houses)
They cannot happen more than once every four weeks
If a follow-up visit is needed, another 48-hour notice is required
📌 Key Tenant Right: If the correct notice is not given, tenants can legally refuse entry.
What Should Tenants Do Before an Inspection?
Landlords check the property’s condition, not personal belongings. Tenants do not have to be home, but they can be if they wish.
Keep the home tidy – This is not a test, but a well-kept home makes inspections easier.
Report any issues – If something needs repairing, mention it.
Secure pets – Avoid disruptions during the visit.
Can a Landlord Take Photos?
Yes, but only of the property’s condition. Photos must focus on maintenance issues or potential breaches of the rental agreement.
Warning Signs to Watch For
During an inspection, tenants can identify serious problems early. Look out for:
Water damage – Musty smells, damp patches, or mould
Faulty wiring – Flickering lights, exposed wires, or buzzing sounds
Pest infestations – Rodent droppings or chewed furniture
If any of these arise, report them immediately. Early action avoids bigger repairs down the line.
What Landlords Must Know
Routine inspections help landlords keep their properties in great shape and catch small issues before they become big problems. Here’s what you need to know to make the process smooth and stress-free.
Why Routine Property Inspections Are Essential
A rental property inspection protects landlords from costly surprises. Small maintenance issues can turn into expensive repairs if left unnoticed. Regular inspections also help with tenancy agreement compliance and create a good landlord-tenant relationship.
How to Conduct a Proper Inspection
To comply with tenancy laws, landlords must:
✅ Give 48 hours’ written notice
✅ Visit between 8 AM – 7 PM
✅ Inspect no more than once every four weeks
✅ Respect tenant privacy
What to Look for During an Inspection
Leaks, dampness, or mould – Water damage is easier to fix early.
Electrical faults – Exposed wires or overloaded sockets are hazards.
Structural issues – Cracks in walls or sagging ceilings may indicate deeper problems.
Unauthorised changes – Some tenants modify properties without permission.
Want a detailed checklist? Use our [Routine Rental Inspection Checklist] to stay on top of everything.
Can Tenants Refuse a Routine Property Inspection?
If a routine inspection notice is given correctly, tenants cannot refuse access without reason. However, if the landlord fails to follow legal notice periods, tenants have every right to deny entry.
Why Routine Inspections Save Money
Skipping inspections may seem convenient, but small issues become big problems fast. By inspecting regularly, landlords can:
Avoid costly repairs by spotting problems early
Stay compliant with the law
Maintain good relationships with tenants
How Staircase Queenstown Property Management Can Help
Managing rental property inspections is time-consuming. It requires legal knowledge, tenant communication, and detailed record-keeping. For landlords, handling this alone can be overwhelming.
That is why Staircase Queenstown provides expert property management services, helping landlords stay compliant while protecting their investments.
Why Hire a Property Manager Instead of Doing It Yourself?
Legal compliance – Professional property managers understand tenancy laws and rental agreement compliance.
Routine inspection notices handled – No need to keep track of deadlines and paperwork.
Maintenance issues resolved quickly – Spot problems before they escalate.
Tenant communication managed – Reduce disputes and stress.
What Staircase Queenstown Does for Landlords
Conducts routine inspections on time – So you don’t have to worry.
Manages all landlord notices – Ensuring proper legal compliance.
Handles maintenance and repairs – So small problems never become big ones.
Maintains good tenant relationships – Keeping your investment secure.
Instead of navigating the complex world of rental property inspections, let Staircase Queenstown take care of it for you.
📅 Book an inspection today and keep your rental home in top condition.
Final Thoughts on Routine Inspection Notices
A routine inspection notice is not just a legal formality, it is essential for rental agreement compliance, tenant rights, and property maintenance.
For tenants, it provides peace of mind, knowing their home is respected and well-maintained.
For landlords, it protects their investment and helps prevent expensive repairs.
Instead of struggling with inspections, hire a professional property manager. Staircase Queenstown makes rental management stress-free, legally compliant, and cost-effective.
📌 Ready to simplify your rental management? Get in touch with Staircase Queenstown today.
Frequently Asked Questions
Can a landlord enter a property without giving a routine inspection notice?
No. Landlords must provide at least 48 hours’ written notice before a routine inspection. Entering without notice is a breach of tenancy laws.
Do tenants have to be home during a routine inspection?
No, tenants do not have to be present, but they can request to be if they prefer.
Can a landlord take photos during an inspection?
Yes, but only of the property’s condition, not personal belongings. Photos should focus on things like damage, maintenance issues, or compliance checks.
What should tenants do before a routine inspection?
Tenants should keep the home tidy, make a note of any issues they want the landlord to address, and secure pets to prevent any disruptions during the visit.
What happens if a tenant refuses a routine inspection?
If a tenant refuses an inspection without valid reason, they could be in breach of their tenancy agreement. However, if the landlord has not provided proper notice, the tenant has every right to deny entry.
